National CACFP Week

This week is National CACFP Week.  No one will dispute that our nation’s children need nutritious food to grow to their healthy, full potential.  This article from Time magazine highlights how difficult this can be in a childcare setting.  All across the country these small businesses are challenged with balancing the need for nutritious food and the need to keep their child care businesses operating in the black.  The CACFP can help them bridge the funding gap, but as this article illustrates, the complexity of the program can be difficult for child care providers to navigate without advocates and mentors to help them along the way.  Our software is one of the ways that participants can help manage the complexities of the CACFP.  But even with good tools in place it is still important for us to advocate for measures that make program participation easier and make the program itself more accessible to those who need it most.

Child Care Learning Center Launched

Originally published on ChildCareInfo.com and can be found here.

Learning opportunities directed toward the child care professional are not lacking, but sometimes it can be hard to find those perfect learning opportunities or maybe you just don’t have time to look. ChildCareInfo.com has just made that process easier for you!

Are these experiences similar to yours?

  • You might be a provider looking for a webinar about reading with the kids that you can take during their nap time or watch after hours because it was recorded.
  • Maybe you are a representative with a resource and referral agency or CACFP sponsor and need some tips on training child care providers or centers on the CACFP or the Let’s Move for Child Care so you would be looking for some “train the trainer” opportunities.
  • You might even be with an association, putting on a conference and looking for that perfect workshop or speaker.

This is where ChildCareInfo.com’s Learning Center comes into play!

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Electronic Payments for Child Care Available with Minute Menu Kids Pro

By Tom Copeland, Former Director of the Redleaf National Institute, http://www.tomcopelandblog.com/, May 2007

 
It’s the day parents are supposed to pay their family child care provider and some providers worry: Will the parent forget their checkbook? Will the parent tell me she’s run short of cash and ask me to accept payment later? Will the check bounce?

Getting paid on time is one of the child care industry’s biggest headaches. No one likes to wait until the next day, next week or their customer’s next paycheck to be paid for services they provided last week. Yet having to approach your customers for timely payment is often more awkward than the wait. Read more of this post

Introducing ChildCareInfo.com

ChildCareInfo.com is our way to give back to you!  You have given us such great success and we wanted to say thank you.  We released a survey to providers to find out what might help them and we released one to you to see how we could help you.  Therefore, ChildCareInfo.com was born.  We have been developing this free community and resource site since August and will be officially launched in April.  Our mission with this site is to bridge the gap of communication in the child care profession by enabling child care professionals, organizations and parents to interact with one another, building a cohesive knowledge base through information sharing and ultimately making that information easily accessible to the child care community as a whole.  These are some of the ways we are going to achieve our mission:

1) a “craigslist” for child care (Child Care Classifieds)

2) a “Network” which is like a Facebook focused only on child care.  This will be live next week!!!!

3) a “Child Care Directory” which includes providers, associations AND all of your information so it is easy for child care providers to find your information.  Send us your websites and contact information so you can be the first listed!  This will go live in April!

4) information about CACFP in an effort to educate all people that touch child care about CACFP and its importance in the quality of child care

5) a place for Sponsors to communicate with each other and share all of the new and wonderful things are you doing.  We want to feature you and the great work you are doing for excellence in child care.  (You  have to be registered as a sponsor to view this page)

6) provide free web resources and professional skill information focused on you and your needs as well as child care providers

7) make it easier for you and your providers to find relevant state and federal information and web pages

Those are the highlights but there is so much more!  We are excited to share this resource and provide an opportunity for CACFP to be featured in the child care community among the other organizations that are trying to reach the same goals, excellence in child care!  This site is dynamic and is meant to be built with the community that is using it.  Please share with us your thoughts, ideas and perspectives.  We want to create a resource that you want to use, it is for you after all!

Don’t forget to send us your websites and contact information so we can place you in the directory!

Battery Backups: Inexpensive UPS Unit Can Save You Hundreds of $!

Few of us expect a power outage, but all of us should be prepared for one.  A UPS unit—“uninterruptible power supply”—is an inexpensive piece of insurance that your computer shouldn’t be without!  When the power goes out, these units provide battery power that can give you the extra few minutes of computer up-time to safely close your programs and turn the computer off until the power comes back on.

If your computer loses power and your software programs aren’t properly shut down, you already know you’re going to lose any unsaved work.  However, if you use programs like Minute Menu HX that access databases and store data—there is also a huge probability that data already saved into your database will be lost or corrupted if the computer loses power while the database is in use.  We have had several calls from customers who have lost data—and valuable work-time during claim—because the power went out and their computer wasn’t hooked up to a UPS battery backup!

The same thing can happen with a power surge, which can not only cause your computer to shut down unexpectedly, but may also cause expensive damage to your computer or any other electronic device—even ruining them entirely.  UPS units can also protect from these power surges much better than a power strip can, adding an additional layer of security for your hardware and software investments.

UPS units can be found at almost any office supply store, most electronics stores, and even at big box stores like Wal Mart and Target.  If you don’t already have all of your computers on battery backups—including your database computer/server, doing so as soon as possible will protect your hardware and your data!  If you need help selecting the right UPS for your office, please email tech support at hx-support@minutemenu.com. We’d much rather spend the time helping you prevent data and hardware loss than helping you recover from it!

Meet Lori Johnson: Professional Online Claims Booster!

Early this year, Lori Johnson joined us as our new Junior Implementation Specialist. She’s part of a team that works to make sure that both new and existing clients get the most out of their Minute Menu HX software.  Since January Lori’s been working hard with sponsors just starting on Minute Menu HX to get them going and to get their providers claiming online as fast and as problem-free as possible.  She’s been doing a fantastic job, and we wouldn’t expect anything less.  Before Minute Menu Systems, Lori worked for a CACFP sponsor in Indiana that has a phenomenal 96% of their providers claiming online!  Lori was a big part of achieving that feat and loves sharing her experience with other sponsors and strategizing with them over how they can increase their online claiming percentages, too.

Recently Lori has also started working with sponsors who already use Minute Menu HX to help them create plans to move even more providers online.  We’ve helped sponsors achieve 10-20% increases in just a few months, even if your agency already has online claimers.  If your agency is interested in working with her, she’d love to hear from you, too!  Give Lori a call at 972-671-5211 or email her at lori@minutemenu.com.

Child Nutrition Reauthorization Needs Funding!

The House bill for Child Nutrition Reauthorization (H.R. 5504) has been approved, but NONE of the increases in CACFP funding are going to go into effect unless Congress now finds a way to fund them!  This includes a $5 across-the-board bump in monthly sponsor admin rates, an additional meal each day for providers, and expanded tier 1 status in rural areas.  However, unless our Representatives figure out how to pay for these much-needed funding increases, they won’t make it into the final law. As FRAC and the CCFP Roundtable have recently reminded us, it’s Congress’ job to find the money for this.  They need to know that we’re paying attention and that Sponsors and Providers want the money that the President promised!

Right now, your Representatives and Senators have returned home for their summer recess.  This is the time when they’re supposed to connect with your community, and find out what the voters in their districts want for our country.  Until mid-September, they’ll be in their local offices, which are probably within easy driving distance from your own office.

What better time to drop in and chat with them about the impact that increased admin funds and provider reimbursement will have on your local community? They’d love to hear how many voters will be directly impacted, how many of those food reimbursement dollars will be spent directly in your home district, and how good a site visit to a provider’s home would look for them on the evening news.  And right now, they may not even know that the CACFP exists, much less how important it is to the health of our nation’s children!

Even if you don’t visit their offices, call in! If you’re lucky, maybe you’ll get to talk to them directly, or more likely you’ll talk to one of their staffers.  You can bet that most of their staffers either have children in childcare or were in childcare themselves not so long ago.   Tell them about your agency and the good work that you do—they’ll be interested!  Let them know you’re right down the street, and how many providers in their district you work with, maybe even how many parents in their district have children on the CACFP. You’re bound to get their attention, and it’s definitely worth a shot!

The House of Representatives bill is the only one that includes the admin rates bump, but “pay-go” rules prohibit the bill from being passed unless our Representatives first establish how they’ll pay for it.  So remember, when you talk with them it’s THEIR job to figure out where the money comes from, what we want to remind them is that American children’s health is too important to play politics with.  Right now they’re proposing cuts to the SNAP program (formerly Food Stamps) to pay for child nutrition, so if this subject does come up, you might want to appeal to their compassionate nature to dump this very bad idea for funding!

Your Senators and members of Congress are just people, like you and me—and so are their staffers and office workers.  Don’t be intimidated out of participating in the democratic process and making Child Nutrition Reauthorization happen!  Register your support for a FULLY FUNDED H.R.5504 today!

They don’t know how important the CACFP is unless we tell them!   Take 15 minutes and call! CACFP Sponsors and Providers are the BEST ambassadors that the food program has!

Go to the CCFP Roundtable’s website (www.ccfproundtable.org) and click on Advocacy for a great list of resources: find your congressperson, sample letters, and instructions on how to visit your representatives!

Did You Know? Merging Provider Accounts & Importing Children into Minute Menu HX

Do any of your providers use 2 separate Minute Menu Kids accounts—1 to submit their claim and a different account to use the Pro invoicing and tax tracking features?  We can help combine the accounts so that providers only have to use 1 login for everything—and their personal accounting data remains private.  Also, if a provider comes on to your program and already has a subscription to Pro—either because they bought it themselves or it was purchased by another sponsor on their behalf—we can help import their child information into your system and save the provider additional data entry time.  (Please note, we cannot import children from incoming providers who only used the free WebKids version.  They have to have the Kids Pro system with child data that belongs to them, not to their former sponsor, in order to import the children.)

The process of combining the accounts is called “merging.”  And merging can have its pluses and minuses.  The huge advantage is that providers don’t have to do double entry into 2 systems to keep their accounting and food program records.  The one consideration before merging is that historical menu & attendance data on the provider’s side may be lost.  The sponsor’s data—what you have in your system—will replace any menu & attendance data that the provider may have recorded under the 2nd login.   So, when a provider wants to merge accounts, just refer them to tech support.  We can evaluate both accounts and determine what old data (if any) they will lose.  We also have the provider give us approval before we do the merge and advise them to archive their old data on paper before it is removed in the merge.

When a provider comes to your agency and already has a subscription to Pro, we can import the child data from their Pro billing records into your Minute Menu HX database.  If we do this import, all children will import in Pending status.  You will then need to do a one-time “cleanup” to temporarily activate and then withdraw any duplicates that you may already have entered into your Minute Menu HX database and any children that the provider no longer has in care.

National Association for Family Child Care and Minute Menu Systems Partner to Promote Quality and Professionalism in Family Child Care

Each and every weekday, over a million of America’s children receive child care from one of over 250,000 family child care providers across the United States. The National Association for Family Child Care (NAFCC), a nonprofit advocacy organization dedicated to promoting quality child care by strengthening the profession of family child care, has worked for years to help these caregivers offer the highest quality of care to the next generation of Americans. Minute Menu Systems, the leading provider of quality, low-cost business management software for family child care providers, has now partnered with NAFCC to further promote this mission.
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