CX Release 11.6.0

The 11.6.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

2 Bugs Fixed:

  • Fixed an issue when enrolling a new center.  the Save button no longer gives an error
  • Fixes for the MO State upload file
  • Fixed an error with viewing Office Error Reports from some users
  • Corrected an issue with the alphabetical order of the center list
  • We only show the IEF when IEF is selected and not both Enrollment and IEF
  • Fixed an issue with centers re-activating withdrawn children.  Centers can now re activate into Pending status
  • Corrected the Summer Feeding state upload file for Illinois
  • Hid the FRP status of individual children in the center view
  • changes to stop timeouts and fatal errors for large processing functions.

3 Feature updates:

  • Updates to the Claims screen for the ARAS/SFSP tool
  • Updated Enrollment and IEF for Illinois
  • Updated Enrollment form for Florida
  • New Parent Letter for Idaho Enrollment form
  • New Ohio Infant form
  • Income form updates for Wisconsin

CX Release (Hot Fix) 1.5.6

This is a Hot Fix release, no new version to download.

We released a change to the backend systems that will relieve many of the lock out errors that our customers have seen over the past 2 weeks.

We are continuing to research and fix other areas that will speed up processing.

 

 

Why did reimbursement rates go down?

Each year USDA must adjust meal reimbursement rates and the administrative reimbursement rates for sponsors of homes according to the Consumer Price Index (CPI) change during the prior 12 month period. Click here to view this year’s rates.

The CPI is broken down into many sub-categories, and Congress has determined in the law which parts are used to adjust rates in the CACFP.  Rates for Family Day Care Home meals are based on the “food at home” series of the CPI for All Urban Consumers.  Rates for centers are based on the “food away from home” series of the CPI for All Urban Consumers and the administrative reimbursement rates for sponsors of homes are based on all items of the CPI for All Urban Consumers added together.

This year, the CPI on all items increased 1%, which resulted in a $1 (rounded) increase to admin rates for sponsors of homes.   And the CPI for food away from home showed a 2.64% increase, which resulted in higher meal reimbursement rates for meals served by centers.

Unfortunately, the food at home series showed a drop of 0.69% over the same period.  This means that, by law, USDA had to adjust meal reimbursement rates downward for Family Day Care Homes.  Because any percentage-based decrease affects the higher reimbursement rates more than the lower rate, the Tier 1 rates serving the neediest children dropped more in real dollars than the smaller Tier 2 rates.  Some of the differences in the Tier 2 rates were entirely erased by rounding to the nearest cent, because they were already so small.

There’s no easy way to break the news to providers that they will receive less money for the same food, particularly when most of us aren’t actually seeing that food prices have dropped at all in the last year.  The only way to keep this from happening again is to urge Congress to change the law, prohibiting any future downward adjustment in reimbursement rates and admin rates.  This is not something that a sponsor, a state agency, or even USDA can change.

Child Nutrition Reauthorization hasn’t moved forward yet, so there may still be opportunity to urge your Congressperson to ensure that the good nutrition that CACFP provides stays accessible to the neediest children.  It certainly can’t hurt to let them know how much more difficult this makes getting healthy food to our most underserved kids.  Go here to find out how to contact your Senators and Representative.

New CACFP Meal Patterns and Minute Menu Systems

It’s an exciting time in the CACFP! The new meal pattern has finally been announced.  And the good news is that it’s pretty reasonable—both in the changes it makes for better child nutrition and in the implementation timeline.

Whether you use Minute Menu HX or Minute Menu CX, we know that you have questions about how and when our software will be able to accommodate the new meal pattern.  Some of those questions we can answer and even do now. Some of those questions are going to require research, planning, and software changes to implement.

In each and every case, the software that you, your providers, and your centers use will be fully compliant before the implementation date of October 1, 2017.

And as always, we’ll be providing training videos and other materials to help make this transition as smooth as possible for your internal team and for your providers and centers.

Early Implementation

USDA released a memo on early implementation of the new meal pattern, and we are in the process of discerning which portions of the meal pattern you’ll be able to switch to early and which portions will need to wait on new software development to comply.  In the meantime, it’s important to remember that early implementation is always voluntary and meals cannot be disallowed for following the current meal pattern prior to October 1, 2017.

If your state informs your office that it will choose to opt-in to some or all of the changes that are eligible for early implementation, please pass along that communication to us as soon as you receive it.  We will be able to use that information to determine the priority for making any necessary changes to our software.

Individual Allowances for Early Implementation

Fortunately, it looks like most of the individual allowances that can be implemented early will be simple additions to your food lists once your State Agency authorizes those changes.  This includes:

  • Reimbursing infant meals when the mother breastfeeds on-site (no change required)
  • Allowing yogurt, whole eggs, and ready-to-eat cereals under the infant meal pattern (simple additions and changes to your custom food list)
  • Counting tofu and soy yogurts as a meat alternate (simple additions to your custom food list)

We are working on a plan for early implementation of the meat and meat alternate at breakfast allowance and whether that item can be made available prior to completing all of the other changes needed for the full meal pattern update.

Full Meal Pattern Update Early Implementation

We’ll be working on our plan for rolling out the full meal pattern changes, in which we hope to include some enhancements to the software that will make dealing with foods and nutrition analysis easier for you.  In the meantime, we are anticipating further guidance from USDA over the coming months on what they will be requiring from a record-keeping standpoint and a monitoring standpoint.  Until the full requirements and expectations for implementing the updated meal patterns are understood, we are in planning-only mode.  We have no doubt that USDA will supply CACFP operators and participants with detailed requirements and operational instructions in plenty of time to make these changes in the software for the effective date of October 1, 2017.  Until we see more information, however, we will not be able to announce when or if early implementation of the entire new meal pattern will be possible.

CX Release 11.5.0

The 11.5.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

2 Bugs Fixed:

  • Fixed a timeout error when trying to run Rosters from All Centers.
  • Fixes for the MO State upload file

3 Feature updates:

  • Updates to the Claims screen for the ARAS/SFSP tool
  • Updated Enrollment and IEF for Nebraska
  • Updated Enrollment form for Washington

 

CX Release 11.4.0

The 11.4.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

7 Bugs Fixed:

  • Made a change that now shows centers with start dates in the future in the Manage Center Info screen
  • Fixed an error when adding a new review
  • ARAS Web feature had an error when printing some sign in sheets that has been fixed.
  • Child Roster (center version) – Added Pending children to roster
  • Center List Export had sometimes created duplicate centers.  This has been fixed.
  • Reviews:  fixed a bug in saving for new and existing reviews.
  • Center List Export:  Added all expiration dates to the export.

5 Feature updates:

  • Added a claim upload for MO
  • Add Review Type column to List Reviews screen
  • Added a Meal Count Export to the ARAS site.
  • Updated Enrollment form for CA
  • Updated IEF and Enrollment forms for MI

CX Release 11.3.0

The 11.3.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

NOTE: In this release, we have changed the way our reports run to make them faster.  Because of this, everyone will need to update to the new version before they can run reports.  All over functions will work as expected.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

Bugs Fixed:

  • Roster fix for enrolled children who were not appearing on the center version.
  • Milk Audit:  Fixed a bug that was excluding second serving amounts.
  • ARAS Claims:   Fixed the edit checks for capacity, attendance, and approved meals.
  • Made the classroom a required field for all active children.
  • UI changes for the ARAS web features to improve flow
  • ARAS:  Fixed a bug that was not selecting the center automatically when a user switched between CX and the Web feature.
  • SFSP:  Fixed the Summer Feeding export file to work for the coming Summer.
  • Fixed a but that was not allowing menu templates to be properly deleted
  • Messages: When trying to open a deleted message, there was an error that crashed the program.

Feature updates:

  • Updates to Florida State upload file
  • Manage Center Information & Report: Extended the notes area and added extension to the phone number
  • Updated Enrollment form for Indiana
  • Separated 1 and 2 year old children on the Monthly Claimed Meal Counts Report
  • Added messages to the Sponsor Review Report
  • “Add” and “Export” buttons added to the message center screen
  • Enhancements to the Claim List Export to separate “First” meals and “Seconds”
  • Updated Idaho Enrollment form (English and Spanish)

KidKare Data: Behind the Scenes

We designed KidKare data to update in Minute Menu HX without having to run a Data Transfer. There is still a process, similar to a Data Transfer, which runs automatically in the background of the programs every few hours (that you can’t see). This new way of communicating between programs has some pros and cons. We are currently looking at ways to address the “cons” and are feverishly working to make the process better overall.

Pro: You don’t have to click a button to bring the data over from KidKare. Data is automatically transferred to the HX servers.

Con: You don’t know when it ran last, so you don’t know if you have the most current data in HX.

Pro: You can still use Minute Menu HX while data moves over from KidKare to the HX servers.

Con: It could take a few hours to receive KidKare data.

We are looking at ways to improve this process overall and hope to have it running faster within the next few months. But as of now, here are the facts:

  • Running a Data Transfer in HX will not help you get KidKare data faster. If it’s there when you run TD it will come down. Wait a few hours before running it again if you don’t see the newest KidKare data.
  • KidKare data does not get added to HX instantly, it takes a few hours
  • The transfer of data from KidKare to HX happens automatically every few hours

Minute Menu Systems rolls out KidKare.com as the new Online Claiming Tool for CACFP Providers

More than 55,000 providers use our current WebKids and Kids software to do their claims online. The ways that people connect with technology are changing, and Minute Menu is changing to meet their needs. We’ve launched KidKare.com as the replacement for WebKids and Kids. It’s a mobile-friendly website that providers can access from almost any device—if you can access a modern browser on your phone, tablet, or computer, you can use it anywhere. And unlike our kids2go app, you can do ALL of your claim from any device, including submitting claims and enrolling children. It’s super easy to use and always at your provider’s fingertips.

There are no apps to install and no special requirements (like only using IE). Just go to www.kidkare.com and log in.

The great news for sponsors is that, as KidKare.com data syncs over to HX, you don’t have to do anything differently with your KidKare.com claims. They come into HX just like WebKids or Kids claims, and you can process them all together. This means that you can roll over your providers at your pace.

Sponsors will also benefit from “observer mode,” where you can log into KidKare.com using your Minute Menu HX log in and see your providers’ data in real-time, read-only mode. No more having to know your provider’s password or running a Transfer Data first.

We’ve had questions about what KidKare.com means for our company. Rest assured, we’re still the same Minute Menu Systems. This change is only making what we can offer our clients better and more up-to-date. All 7 of our full-time support staff, our 3 implementation specialists and trainers, our friendly office staff and our strong design and development team aren’t going anywhere. And we’re working to make any future changes that will affect sponsor operations—including the new meal pattern—as easy and painless as possible for sponsors of homes and of centers.

We are excited about what KidKare.com offers providers and the doors that it will open for newer, faster, better user experiences for everyone.

CX Release 11.2.0

The 10.29.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

9 Bugs Fixed:

  • School calendar changed to allow At-Risk sites to change school start and end dates
  • Roster fix for enrolled children who were not appearing on the center version.
  • ARAS Web feature but that was not saving some served meals
  • Track Received Claims bug fixed that was not showing all claims.
  • Updated the GA state upload file
  • Duplicate child numbers in Copy Child function removed.
  • Weekly Attendance and Meal Count report missing the classroom prompt.
  • Scanning fix for the claim menu quantities.
  • Fixed a bug in the dashboard that was not showing the expired/expiring enrollments properly

4 Feature updates:

  • Updated the ARAS record meals feature to say “Served Meals” rather than “Meal Counts”
  • Updated the Menu Production Record for Texas
  • Added new daily FRP calculation for Louisiana
  • New Florida State upload File.