CX RELEASE 12.6.0

The 12.6.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

Features Updates 

  • Update: Updates to IL state upload file for ARAS.
  • SFSP Claim Upload file for NC
  • Updates to the list export for Receipts tracker
  • SFSP rates for 2017
  • Updates to NC IEF

Bugs Fixed

  • Child rosters not displaying correctly when no attendance is recorded for a month
  • Weekly quantities report updated to work with ARAS sites
  • Fixes for FRP rates on OER showing below 25% on for profit centers
  • Fixed the quantities calculation for 1-2 year olds fruit and veg at dinner.

 

Top Ten Favorite Resources for Getting Providers on KidKare

You’re busy, we get it! That’s why we want to make the transition to KidKare as easy as possible for you and your providers. All providers will need to switch to KidKare prior to Oct. 1st 2017. KidKare will be updated to accommodate the new meal pattern, but the old KIDS programs will not be updated.

We have a lot of resources to help you through this transition, but that can be overwhelming. So we’ve compiled our favorite top-ten list of resources here just for you.

  1. Learn how to use the Welcome Message to get Providers on KidKare.
  2. Learn how to see which providers have not switched to KidKare yet.
  3. Take a whirlwind tour of the entire KidKare program in this overview video.
  4. Download this printable Start-Up Guide to take on home visits.
  5. Sign up for our new Supporting KidKare LIVE training webinar.
  6. Learn how providers will use KidKare by taking the Getting Started with KidKare LIVE training webinar.
  7. Download a PowerPoint presentation (updated!) that you can customize and use for training providers on KidKare.
  8. Have accounting/PRO users? Share this help page with them for step-by-step instructions on getting setup in KidKare.
  9. Like our Facebook page to learn tips & tricks, receive notification of any outages, join in contests for prizes, like and share CACFP advocacy information, and more!
  10. Check our KidKare help site (help.kidkare.com) regularly as we are constantly adding to our library of resources!

We hope you find these resources useful. And if you haven’t already, get at least one provider switched over to KidKare TODAY!

How to tell which providers still need to switch to KidKare

The deadline is approaching fast – all providers must be moved to KidKare by Oct. 1st! But how can you tell which providers have claimed on KidKare? Excellent question! Just open up Minute Menu HX and go to:

  1. Reports > Claim Management > Track Received Claim Info
  2. The Provider Filter will appear.
    1. Select the Status box and then select Active
    2. Hit Continue
  3. Select a month (select the most recent claim month) and Continue
  4. Select a sort order and Continue
  5. On the Options filter, leave both boxes unchecked for now and Continue
  6. Finally, on the Filter Claims by Type screen, select the Kids option and Continue.

This will give you a list of all providers who submitted their claim on the old KIDS program. These providers will need to be contacted about switching over to KidKare.

To see which providers are on KidKare, follow the same steps above but on #6 choose the KidKare option.

 

Use the Welcome Message to get Providers on KidKare

Whether your providers have been claiming on paper forms or on WebKids, you can use the Send Welcome Message button to get providers claiming on KidKare. Just open the Provider Information screen, select a provider, and you’ll see the button (upper right area of the screen) just below the login ID. When you click this button, the Welcome Message will be sent to the email address listed on the “contact” tab for that provider.

Send Welcome Message

The date that the Welcome Message was sent will be logged right under the Send Welcome Message button.

The Welcome Message provides a link to the KidKare login page, the login ID and password, and a link to the Getting Started section of the help site – basically everything that the provider needs to start claiming online in KidKare!

Here’s a sample of what the welcome message looks like:

Welcome Message

The Welcome Message can be a great tool for getting providers claiming on KidKare.

If you’d like to see your welcome message before sending it out to providers, you can do that using a “test provider” account. Don’t have a test provider account yet? Click here to learn how to set one up!

Resources for New Employees and Beginners

Attention all new employees and anyone looking to learn the fundamentals of Minute Menu HX. Here are a few resources that will help you get started on your training journey!

Take the Program Basics for Beginners e-Learning class. Turn on your speakers to hear the audio!

Take the Receiving and Processing Claims e-Learning class. Turn on your speakers!

Take the Minute Menu Basics for Beginners and New Employees LIVE webinar hosted by a Minute Menu HX expert! Sign up for the day/time that works best for you and bring your questions!

We look forward to working with you!

HX Mandatory Release 2.22.0

A new Minute Menu HX Upgrade is available!  This newest version of Minute Menu HX – 2.22.0 – contains several updates and bug fixes for Minute Menu HX.

The 2.22.0 is a mandatory release as it contains critical preparation to support the roll out of features for the new meal pattern requirements. The following list provides a description of the feature updates and bug fixes that are included in this release:

Feature Updates:
• Database: Contains the new database structure that supports the changes required by the new meal pattern. This will allow future releases that contain changes to the application code, for the implementation of the new meal pattern requirements, to become optional until sponsorships are ready to adopt the new rules.
• Messages: Update to the delete claims warning message.
• Reports: Changed the Claim and Review Comparison Report to use a 24 month lookback period. Future revisions will allow for a user-selected date range.

Bug Fixes:
• Reviews: Resolves an issue that prevents training times from saving for some reviews.

This update is mandatory and will need to be applied in order to run a transfer data.

HX 2.21.6 – 2.21.13 Optional Release Notes

The 2.21.13 release contains the following feature updates and bug fixes:

Bug Fixes:

  • Reports: Resolves an error, introduced in 2.21.12, which prevented  users viewing the following reports:
    • Provider Tax Report
    • Sponsor Review Worksheet
    • Scheduled Menu Report
  • Scheduled Transfer Data: Resolves an error, introduced in 2.21.12, which prevented transfer data from executing when it was started from the command line by an automated scheduler.
  • Provider Processes: Resolves an error preventing the successful execution of the following functions:
    • Reactivate provider
    • Place a provider on hold
    • Change a providers status from on hold to active

The 2.21.12 release contains the following feature updates and bug fixes:

Features:

  • Real time communication with cloud servers: This version of HX client allows beta customers direct access to the HX cloud environment, enabling real time interaction with providers using Kidkare.   This will provide a reduction of maintenance costs, as local databases and database servers are no longer required, simplified data protection strategies, and remote access for monitors using HX outside of sponsor facilities.This version still supports all existing methods of connection to both local and cloud databases.

The 2.21.11 release contains the following feature updates and bug fixes:

Features:

  • Track Received Claims Speed Enhancement: Modified the method used to determine if a claim originates from Kids or KidKare leading to increased speed in the track received claim screen and report.
  • Track Received Claims Report: Offers the option to include claims from Kids or Kidkare in order to define which system the claims were submitted from.
  • Updated Form H-1542: The permanent agreement between sponsoring organizations has been updated for compliance with Texas department of agriculture requirements.
  • Sponsor Review Worksheet: This report originally required the presence of a review and meal record. This has been updated to now display a reviews history when meal records are not present.

The 2.21.10 release contains the following feature updates and bug fixes:

Features:
• Export File: Updated the training list export file to split the providers first and last name placing them into two columns instead of one in the exported file.
• Label Changes: Updated a range of labels to increase consistency between Minute Menu applications.

Bugs:
• Food Frequency: Set a max length of 50 characters for the Food Frequency Rule Name.
• Training List Export File: Resolved a data related export error.
• Provider: Resolved the inability to save provider gender in prior versions of HX.


The 2.21.9 release contains the following feature updates and bug fixes:

Features:
• Claims: Added a new accounting style option for claim upload files. The new option is a variation on the existing “By Submission” option. This option will allow users to export claims with their specified submission date, the original claim and any adjustments with a submission date prior to the selected submission date.
• Claims: Added a new file for Virginia
• Claims: Added a new file for Georgia
• Report: Updated the Permanent Agreement Between Sponsoring Organization and Day Care Home Provider(s) (Form 1542) for Texas
• Claims: Added additional information to direct users to reset the claim processing flag, which was introduced in 2.21.7

Bugs:
• Report: Calendar notes that are missing from OER report has been resolved
• Claims: Increased the loading speed of the track receive claims screen
• Provider: Updated the provider creation wizard to allow for providers that contain apostrophes
• Provider: Resolved the inability to save provider email in prior versions of HX


We have renumbered the newest version of Minute Menu HX to 2.21.8.  The original update file for 2.21.7 contained an error in the OER reports that we caught and fixed early yesterday.  If you updated prior to noon Central Time on 10/27, you will need to run this update by going to Administration >> Upgrade Software in Minute Menu HX.  The 2.21.8 release contains the same features as the 2.21.7 release.

This release includes feature enhancements and bug fixes. We encourage you to update to this new version as soon as possible, particularly if your agency uses KidKare.

Feature Updates:
• Changing a provider’s password or reactivating a provider will now automatically update KidKare.
• Changing an HX user’s data now updates KidKare.
• Track Received Claims Screen now shows which claims were received via KidKare.
• The Food Frequency tool can now detect a single serving of a food. This change was made to facilitate training on the new meal pattern. Please see the handout at the bottom of these notes for details on this feature.
• Allows processing of claims, for different providers, from 2 workstations at once without the risk of duplicating claims.
• Increased the capacity of the Notes for Next Review Field.
• Now prohibits scanning over a web claim that has been submitted to the state or paid.
• Added all infant menus to the Review Details Report when individual menus are recorded.
• Updated or implemented the following state upload files: o Pennsylvania (claim) o Nebraska (provider) o Texas (provider)

Bug Fixes:
• Fixed a bug on the Child Attendance Reconciliation Report where the report would break if child times were after midnight.
• Fixed a bug when enrolling a provider that could cause a “provider already exists” error message but the provider was not showing up in HX.
• Fixed an OER bug where a long list of days and meals for an error was cutting off rather than wrapping to the next line.
• Fixed a bug from 2.21.5 that prevented changes to menu and attendance information in HX on reviews recorded using hx2go.
• Fixed a bug on the Child Attendance Reconciliation Report where the names of Pending status children with no child number who were enrolled via KidKare were missing from the report.
• Made changes to Transfer Data to eliminate some transfer errors.
• Fixed a bug on the Food Combination feature that would fail to save a combination rule if the name of the rule was more than 50 characters.

We recently delivered a class at the Child Care Food Program Roundtable conference in Palm Springs, CA, on using Minute Menu HX to prepare your providers for the meal pattern changes. The following notes are the step-by-step instructions from that training. Keep an eye out on http://www.training.minutemenu.com for this training as a free webinar in the near future.


This newest version of Minute Menu HX – 2.21.7

This release includes feature enhancements and bug fixes. We encourage you to update to this new version as soon as possible, particularly if your agency uses KidKare.

Feature Updates:
• Changing a provider’s password or reactivating a provider will now automatically update KidKare.
• Changing an HX user’s data now updates KidKare.
• Track Received Claims Screen now shows which claims were received via KidKare.
• The Food Frequency tool can now detect a single serving of a food. This change was made to facilitate training on the new meal pattern. Please see the handout at the bottom of these notes for details on this feature.
• Allows processing of claims, for different providers, from 2 workstations at once without the risk of duplicating claims.
• Increased the capacity of the Notes for Next Review Field.
• Now prohibits scanning over a web claim that has been submitted to the state or paid.
• Added all infant menus to the Review Details Report when individual menus are recorded.
• Updated or implemented the following state upload files: o Pennsylvania (claim) o Nebraska (provider) o Texas (provider)

Bug Fixes:
• Fixed a bug on the Child Attendance Reconciliation Report where the report would break if child times were after midnight.
• Fixed a bug when enrolling a provider that could cause a “provider already exists” error message but the provider was not showing up in HX.
• Fixed an OER bug where a long list of days and meals for an error was cutting off rather than wrapping to the next line.
• Fixed a bug from 2.21.5 that prevented changes to menu and attendance information in HX on reviews recorded using hx2go.
• Fixed a bug on the Child Attendance Reconciliation Report where the names of Pending status children with no child number who were enrolled via KidKare were missing from the report.
• Made changes to Transfer Data to eliminate some transfer errors.
• Fixed a bug on the Food Combination feature that would fail to save a combination rule if the name of the rule was more than 50 characters.

We recently delivered a class at the Child Care Food Program Roundtable conference in Palm Springs, CA, on using Minute Menu HX to prepare your providers for the meal pattern changes. The following notes are the step-by-step instructions from that training. Keep an eye out on http://www.training.minutemenu.com for this training as a free webinar in the near future.

You do not have to apply this update – it is optional.  However, it is strongly recommended, particularly if you are currently using KidKare or planning to start using KidKare soon.


This newest version of Minute Menu HX – 2.21.6 – includes the following 2 bug fixes:

  • Fixed a bug where users would receive an error message that the server could not be reached when trying to add or update an HX user.
  • Fixed a bug where manually entered reviews were not saving the meal type reviewed if additional meal information was not entered and only a meal type reviewed was selected.  This bug was introduced with version 2.21.5. If you upgraded to 2.21.5, we will be fixing any incorrect review data by the end of the week, which will update your local database with your next subsequent Full Transfer Data.

You do not have to apply this update – it is optional.  However, it is strongly recommended, particularly if you are currently using KidKare or planning to start using KidKare soon.

CX RELEASE 11.14.0 (New Claims Processor complete)

This release marks the completion of the implementation of a new claims processor codebase and fixes to the processor code.  All users are now running on the new processor for improved processing speed when running claims as well as better automated testing and higher quality calculations.  Great news for all!

The 11.14.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

Features Updates 

  • Update: Updates and fixes to claim processor code to improve speed and bandwidth to stop periodic program failures when running large batches.
  • Fixed: Claim Processor: Participant totals by center calculation for title xx percentage
  • Fixed: Claim Processor:  OER Report #52 ‘Meal over capacity’ shows “shift #1” when center is not set up for shifts
  • Fixed: Claim Processor:  Claim disallowances in wrong order (DBMA)
  • Fixed: Claim Processor:  Error 79 always present on some OER’s
  • Fixed: Claim Roster Title XX column flagging incorrect children with “Y”
  • Fixed:  Oregon calculation for Participant Totals by Center Report.

Special Minute Menu Announcement

Dear Minute Menu Clients,

Our founder, Tom Clark, has retired after more than 26 years building solutions to support the CACFP and childcare.  He remains an advocate for the CACFP community and committed to the long-term success of our company and our customers.  Those of you who attend CACFP conferences are sure to see him there over the coming year, and possibly beyond.  His retirement preparation included a long transition of responsibilities to ensure continued success for the CACFP, Minute Menu, and our devoted clients.

Minute Menu Systems is proud to introduce our new CEO, Matt Wilson.  Matt brings over a decade of leadership experience, including service in the US Army and advanced leadership training in the manufacturing and engineering space. After completing his MBA, Matt was drawn to Minute Menu’s larger mission supporting the CACFP and the childcare industry. Like many Americans, Matt grew up in the childcare system, and is thrilled to be in a position to support the people who directly and indirectly care for the children of working Americans.

Matt joins Natalie Clark, who will continue in her long-term role as Chief Operating Officer and Board Member, to complete our executive team.  We know that Matt’s enthusiasm for our company’s mission and his diverse background will drive our company to new levels of accomplishment and success.

Partnership with Alpine Investors

As a part of this transition, Minute Menu Systems is very proud to announce our new partnership with Alpine Investors. We are very excited for this opportunity to join forces to address the needs of the childcare and CACFP marketplace.

Alpine Investors is a values-driven private equity firm with a mission to build enduring companies by working with, learning from and developing exceptional people. Alpine specializes in middle-market companies in the software, online and business services industries. For more information, visit www.alpine-investors.com.

Through the years, we have acquired loyal, unwavering customers who have helped us grow, and a team of committed employees who have invested their special talents in the company and culture. Because of that, Minute Menu Systems is the leading provider of software solutions for the CACFP community. The partnership with Alpine Investors will enable Minute Menu to fulfill its mission to continue to deliver the most comprehensive CACFP solution to America’s childcare sponsor organizations and providers.

“I couldn’t be prouder of our new partnership with Alpine Investors. They are truly a great match for our company because they share our values, understand the importance of our mission and were willing to invest in us to further realize our potential to improve the lives of our customers.” –Natalie Clark, COO, Minute Menu Systems

Minute Menu Systems will still be the company you know and love, just with greater opportunities. Our staff members who make this company possible will still be here to serve you, and we will have exciting, new additions joining the team that will increase our level of support for you, our valued customer. We cannot wait for what’s to come as we enhance our current product offerings, provide more software solutions for our customers, and find new ways to serve the childcare community.

We greatly appreciate your loyalty and are looking forward to this exciting opportunity with all of you! If you have any questions about this news and how it will affect you, please do not hesitate to contact us.

For more information, please view our press release.
                        

Tom Clark                                                                                               Matt Wilson

Sincerely, 

Your Minute Menu Team

CX RELEASE 12.3.0

The 11.13.0 release contains changes to the CX client, so you will need to update your software for all features to remain usable.  We encourage you to update to the latest version of the software so you always have access to the latest features and fixes.

There are 2 ways to update the CX software:  1) Log in to Minute Menu CX. go to Administration > Upgrade Software – go through the prompts and allow the upgrade to complete. Once the upgrade has completed, please log back into Minute Menu CX using your own login and password.  This takes just a few minutes.  2) Log out of CX, and go directly to the Update Link and click on the link in step 1.
Please contact CX support at cxhelp@minutemenu.com if you are still having an issue.

Features Updates 

  • Update: Enrollment form changes for Nevada
  • Update: Changes to California Meal Benefit Form – English
  • Update: List Children Screen – add hyperlink to child name that takes user to child information
  • Update: List Children Screen – add hyperlink to child name that takes user to child information
  • Update: Changes to Nevada IEF
  • Fixed: The IEF expiration date should default to the last day of the month when Policy 8b is set to [1 Year] and Policy 8c is set to [End of Month]
  • Fixed: In/Out Times not “autoselecting” attendance column on fix scan errors feature.